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ANNUAL GENERAL MEETING
18 DECEMBER 2011
10.00 AM

ANNOUNCEMENT OF THE INSTALLATION OF THE CCTV SYSTEM
IN THE CLUB PREMISES

1. RATIONALE FOR THE INSTALLATION.

The CCTV cameras had been installed pursuant to a decision
of the General Committee to improve the security and safety
of members and their guests within the Club’s premises.
This follows a number of complaints from members relating
to or arising from the quality of guests being brought in by
members, to the increasing incidents of misuse of the Club’s
premises and facilities by members, their children, or guests
whether these be during the hours of operation of the Club
or thereafter, and also to the increasing incidents of theft or
pilferage of liquor bottles purchased and retained at the bar
members as well as to Club’s properties and members’
personal belongings such as the mobile telephones. There
had also been a number of cases of violence or near violence
that had broken out amongst members and/or guests and of
reported cases of break-ins into motor vehicles parked at the
car parks.

Therefore in order to forestall any untoward incident from
taking place, the General Committee had felt it imperative to
improve the standard of security and safety measurers that
are currently in use at the Club.

It is fervently hoped that members do accept the measure
taken in installing the CCTV cameras in the bars and car parks
as nothing more than an attempt by the General Committee to
improve the security and safety in the Club so as to make the
visit to our Club a more pleasurable and memorable one, and
certainly not as an attempt to spy on members’ activities or to
infringe on their privacy. For this purpose the General
Committee has set strict rules (see below) on the usage and
operation of these cameras. In order to forestall any misgiving,
it is hereby stated that CCTV cameras shall only be in
operation at the F&B outlets and the car parks.

1. RULES PERTAINING TO THE USAGE OF CCTV

The following rules shall strictly apply to the usage and
operation of the CCTV system in the Club;

1. the system shall operate on the basis of 24 hours for 7
   days a week;
2. the system shall operate from the General Manager’s office;
3. the system is designed not to give any access to anyone to
   view the tape at random, as viewing is strictly to be resorted
   to only in the event of a  breach of discipline committed by a
   member or members or his/their guest/s as reported by a
   member or staff, or in  the event of a theft or pilferage or of
   a wanton or reckless act committed , and where the party
   having been alleged to have committed the said breach or
   theft/pilferage or the wanton or reckless act (in cases where
   the identity is disclosed in the complaint made) makes no
   admission to having committed it;
4. in any of the cases stated in paragraph © above, viewing
   shall be mandatory but such viewing shall strictly be
   restricted to the persons authorized to do so. The
   authorized persons for this purpose shall be;

i)               the President;

ii)              the Disciplinary Committee Chairman;

iii)            the Security Committee Chairman; and,

iv)             the General Manager.

1. where a reported incident is criminal in nature, or where the
   law mandates any such incident be reported to the relevant
   authorities having jurisdiction in law over it, and/or where an
   order is made by the authority concerned to the Club to
   hand over the tape for purposes of their investigation, then
   and in all such events the Club shall and is hereby
   authorized to hand over the tape to the said authority.

1. the CCTV system is designed so that all other cases, i.e.
   where there had been no incident reported that necessitates
   a viewing of the tape, to self-erase the tape in its entirety
   upon expiry of 14 days.

By order of the President

Dato’ CK Lew

01^st August 2011

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